Selecting Archive Action Types

The Archival Actions provides the following options for archiving items:

• Move items to archive – Select this option to determine which inactive primary items or Change History records are archived. Moving items to an archive means they are not immediately available, but they are not permanently deleted from the system.
  • Table Name – Type a name for the archived table that displays to users when they search the archived table in the SBM User Workspace. The table name can contain a maximum of 32 unicode characters. By default, the Table Name box is populated with the name of the table you are archiving and the word "Archives."
  • Singular Table Name – Type a name that represents the type of item you are archiving. This name appears in the heading of the Item Details pane for archived items. The singular table name can contain a maximum of 32 unicode characters. By default, the Singular Table Name box is populated with the name of the table you are archiving and the word "Archives."

    Note: You can modify the table name and singular table name each time you archive items in a particular table.
• Restore items back from archive – Select this option to determine which archived inactive primary items or which item Change History records are restored.
• Purge Items – Select this option to determine which archived inactive primary items, including files attached to those items, or item Change History records are permanently deleted from the database.

Click Next to continue. Depending on the type of action you selected, one of two dialog boxes opens.

• If you selected a primary item in the Select Item Type dialog box, the Select the Affected Items dialog box opens. Refer to Specifying Affected Primary Items for details.

• If you selected Changes (Change History) in the Select Item Type dialog box, the Select the Affected Change History dialog opens. Refer to Selecting the Affected Change History for details.