E-mail Field Settings

The Fields page enables you to select the fields to display in an e-mail notification when the $FIELDS() tag is included in the selected e-mail template. For details on e-mail template tags, refer to E-mail Template Tags.

Note: The Fields page is only available when "Send E-mail" is selected from the Action list on the General page.

Field Settings for Notifications Based on Workflows

The following options are available on the Fields page for notifications based on workflows:

Privilege Section
Filter the list of fields in the grid by selecting a privilege section from the list.
Inherit Parent Field Selections
Select this check box to inherit from the parent workflow the list of fields that will appear in the e-mail notification. For notifications in sub-workflows, clear this check box to include a specific set of fields in the e-mail notification. When you modify field selections in a sub-workflow, inheritance is automatically broken. When you select this check box for notifications in parent workflows, all field check boxes are cleared, but you can add fields as needed.
Workflow Name
Select the workflow that pertains to the notification.
Search
Search for fields by name. Searches are case-insensitive.
Fields List
Lists the fields, by section, available for the workflow upon which the notification's rule is based. Select the fields that should appear in the e-mail generated by the notification.
Note: Users receiving the notification must have privileges to view the fields. If they do not, the fields appear as asterisks in the e-mail message.

Field Settings for Notifications Based on Auxiliary Items

The following options are available on the Fields page for notifications based on auxiliary items:

Privilege Section
Filter the list of fields in the grid by selecting a privilege section from the list.
Search
Search for fields by name. Searches are case-insensitive.
Fields List
Lists the fields, by section, available for the table upon which the notification's rule is based. Select the fields that should appear in the e-mail generated by the notification.
Note: Users receiving the notification must have privileges to view the fields. If they do not, the fields appear as asterisks in the e-mail message.