Deleting Projects

When you delete a project, all primary items associated with that project are deleted, along with the change history for these items. Overrides and settings associated with the project, such as field properties, orderings, and selections, are deleted, along with role, user, and group privileges associated with the project. You can choose to keep the project's archived items stored in the database for use with third-party reporting tools, but users cannot view these archived items in SBM user interfaces.

CAUTION:

Once a project has been deleted, there is no way to recover the information, so use this feature with caution. Before deleting a project, consider the options in Alternatives to Deleting Projects.

To delete a project:

In the Projects view, navigate to the project you want to delete.
Select the project, and then click Delete.
Note: You cannot delete a parent project without first deleting its sub-projects.
A confirmation dialog box opens. Select one of the following options:
- Delete
  Click to delete the project and all non-archived items. Archived items remain in the database for use with third-party reporting tools.
- Delete and Purge
  Click to delete the project and all items, even archived items.
- Cancel
  Click to cancel the delete operation.

Alternatives to Deleting Projects

When you delete projects, you also delete primary items stored in those projects. There may be times when this is appropriate; for example, if you create a project for testing purposes only, you may want to delete the project and all test data in that project.

In general, however, projects should rarely be deleted. Consider these alternatives for minimizing the project tree or amount of active data in your system:

To reduce the number of projects in the Submit tree — For projects that users no longer need to submit items to, select the Disallow Submissions option on the General page for the projects. This removes the project from submits, but still allows users to search and report on the project.
To remove a project from all end-user views — Remove all privileges assigned to roles, users, and groups.
To reduce the number of items in a project — Use the Archive Wizard in SBM System Administrator to archive items in a project. You can also choose to archive change history for these items. For details, refer to the SBM System Administrator Guide. This feature is available to on-premise customers only.