Using the Mass Update Feature

You can change the same field value or execute the same transition on multiple items at the same time. For example, you can transition multiple items to an "assigned" state at once.

You can mass update items if you have the appropriate privileges and your administrator has enabled fields for mass updates.

Mass updates are available for the following features:

Activity and backlog views
Using Mass Updates in Activity and Backlog Views
Reports
Using Mass Updates in Reports

Using Mass Updates in Activity and Backlog Views

You can update work items in activity views and in the Candidates and Accepted lists for backlog views. You must drill-down or filter multi-application views to a single application before you can update multiple items at once.

Open any activity or backlog view. For details about activity views, refer to Using Activity Views. For details about backlog views, refer to Using Backlog Views.
If the view includes more than one application, drill down into a single application.
Click the Mass Updates icon.
Select the check box to the left of each item you want to update. To update all items, select the check box in the grey bar above the list, as shown in the following example from an activity view.
Note: The total number of items returned in the view is shown, but when you select the check box to update all items, only the items shown on the page will be updated. Scroll to the bottom of the list to add more items to the update list.
Click the Mass Update button.
Actions are available to you based on your process and privileges. Select an action for your mass update, and then click Next.
Your administrator determines which fields are available for mass updates. Modify field values as needed, and then click Finish.
View the mass update results. Click the links to open individual items in a separate browser window and update individually as needed.

Using Mass Updates in Reports

From the Work Center toolbar, click the icon for a pinned application or application group.
Use one of these options to open the Report Center:
- In the navigation menu, click Report Center.
- Click the Manage Views icon () located in the navigation menu, and then click the Reports menu header.
Find the Listing report you need.
Note: You may need to create a report that returns the list of work items you want to update. For guidance, refer to Creating Reports.
Click the report title to run the report.
From the report results, select the check box next to each item you want to update.
Click Update All Checked, located at the bottom of the results list.
Actions are available to you based on your process and privileges. Select an action for your mass update, and then click Next.
Your administrator determines which fields are available for mass updates. Modify field values as needed, and then click Finish.
View the mass update results. Click the links to open individual items in a separate browser window and update individually as needed.