Financials

You can use the Financials tab to display and maintain timephased allocation of costs and benefits to items. Costs are broken out into two categories: capital expenses (CapEX) and operational expenses (OpEx). Currency-based data can be viewed in multiple currencies when that option is available. Costs and benefits are displayed as currency or Timephased - FTE and their rates are configured by an administrator.

The upper pane of the Financials tab is a series of tabs, such as Financial Summary, Planned Costs, or Actual Costs (these tabs will vary from view to view and can be customized). Each tab contains a list of cost and benefit categories presented as rows in a table along with rows for total costs and total benefits. Cost and benefit categories can be expanded to view detailed costs or benefits (click the arrow to the left of the cost or benefit). Select a cost or a benefit category to view or update detailed values in the lower pane.

You can change the information available in each tab of the Financials tab by changing the starting or ending dates, by adjusting the calendar period, or by changing the target dimension from the drop-down lists at the top of the Financials tab. Click Apply to recalculate the information. Use the All Tabs option to apply your changes to all of the tabs in the Financials tab.

For each cost or benefit row in the upper pane, there are three value types that can be tracked:

Self The allocation values which were manually entered for the cost or benefit.
Rollup The roll-up allocation values of costs and/or benefits related to child items.
External Values that are imported from another application, such as Microsoft Project.

The lower pane of the Financials tab is used to enter and modify allocation values for costs and benefits. Select a cost or benefit category (the rows in the costs and benefits grid which can be expanded) in the upper pane to work with details about that cost or benefit.

Adding a cost or a benefit value

Cost and benefit values that may not otherwise be captured on the Financials tab can be manually added as needed. These values will automatically update the financial totals as well.

To add a cost or a benefit value

Open the Projects module.
Select the Financials tab.
Select a tab in the Financials tab.
Define the date range, time period, and dimension.
Select a cost or a benefit.
In the lower pane, click New.
Choose the starting and finishing dates, enter a value, and give the new cost or benefit a brief description.
Click Save.

Adding an allocation value

If your organization has configured the Financials tab to include allocation data, such as costs and benefits, you may be able to add those allocation values from within the Financials tab.

To add an allocation value

Open the Projects module.
Select a work item.
Select the Financials tab.
Select the tab containing a cost, benefit, or split to which you want to add an allocation value.
Click the name of the cost, benefit, or split.
In the lower pane, click New. Enter the value and set the start and finish dates. Add a description.
Click Save.

Deleting a cost or a benefit

A manually entered cost or benefit value can be deleted.

To delete a cost or a benefit value

Open the Projects module.
Select the Financials tab.
Select a tab in the Financials tab.
Expand a cost or a benefit row, and then select the cost or benefit for which you want to delete a value.
In the lower pane, select a cost or a benefit entry, and then click Delete.
Click Save.

Deleting an allocation value

If your organization has configured the Financials tab to include allocation data, such as costs and benefits, you may be able to delete those allocation values from within the Financials tab.

To delete an allocation value

Open the Projects module.
Select a work item.
Select the Financials tab.
Select a tab that contains a cost, a benefit, or a split.
Click the name of the cost, the benefit, or the split.
In the lower pane, select the row for the value you want to delete and click Delete.
Click Save.

Editing a cost or a benefit

Cost and benefit values that may not otherwise be captured in the Financials tab can be manually added, as needed. If changes to these values occur, they can be edited.

To edit a cost or a benefit value

Open the Projects module.
Select the Financials tab.
Select a tab in the Financials tab.
Define the date range, time period, and dimension.
Select a cost or a benefit.
In the lower pane, select a cost or a benefit, and then update the starting and finishing dates, the value, or the name.
Click Save.

Editing an allocation value

If your organization has configured the Financials tab to include allocation data, such as costs and benefits, you may be able to edit those allocation values from within the Financials tab.

To edit an allocation value

Select a backlog.
In the backlog toolbar, click Edit (to enable inline edit).
Select the row which contains the work item you want to edit and click in a column.
Make your changes.
Click Save.
Click Edit (to disable inline edit).

Refreshing infomration

You can refresh the information that is shown in the Financials tab so that the most current cost and benefit data is shown.

To refresh the information shown

Open the Projects module.
Select a work item.
Select the Financials tab.
Select a tab in the Financials tab. Or, select All Tabs to apply your changes to all of the tabs in the view.
Adjust the starting and ending dates, the time period, or the dimension.
Click Apply.