Multi-User Field Options

Style

• Allow searching

  Select this option to enable the value find feature for the field on submit, transition, and update forms. This enables users to search for values.

  Tip: If the field will contain 200 or more selections, this option is recommended to ensure best performance. If you do not allow searching, fields that contain over 250 selection values are automatically set as searchable in the Editable Grid.
• List display size

  Specify the number of items that should be visible, without scrolling, in the list box for this field. This should typically be the number of expected values. If the number is too small, scroll bars are added to the list box, and with the List box option, dual list boxes are also presented. This option is unavailable when the Checkboxes option is selected.

  Note: This option is not used in SBM Work Center, where all list boxes are displayed side by side on submit, transition, and update forms.
• List box

  Select this option to let users select one or more values from a populated drop-down list.

• Checkboxes

  Select this option to let users select one or more check boxes.

Associated Roles

Select the roles that determine which values users can select. You must assign at least one role to a User or Multi-User field before you can set a default value for the field in SBM Application Administrator. For User fields, users can select a single value. For Multi-User and Multi-Groups fields, multiple values can be selected.

• Selection mode

  Use these options to control the list the user and group values that are available to users. Along with this setting, possible values are determined by the roles assigned to the field in SBM Composer and the users and groups assigned to the field in Application Administrator.

  • Individual users

    Select this option to provide users as values.

  • Groups & users

    Select this option to provide groups and individual users as values. Group selections encompass all members of the group.

  • Group members & users

    Select this option to provide users, groups, and members of each group as values.

    If you have HTML5 features enabled, users can click group names on State forms and see a list of group members and user profile cards for each member. This feature is not available for users with External or Occasional User product access.

  For best performance, select the Groups & users option. Also, be aware that if you change the selection mode for a Multi-User or Secondary Owner field back to individual users or group members after populating groups in either field, performance may be impacted when the groups are unrolled to display large lists of individual users.

Display

• Span entire row on forms

  Select this option to make this field the only field to appear on a single row.

Search & Query

• Appears in report field lists

  Select this option to include the field in lists on report forms. If you clear this option after the field is used in reports, the changed setting is ignored for those reports and the field is still shown until it is removed from the report definition.

• Appears on lookup form and relational field value lookup

  Select this option to add the field to the Auxiliary Data search form and Relational Field Value Lookup form.

  The field order for the Relational Field Value Lookup form for primary items is determined by the default field order of the table's first project in the project hierarchy. Projects are defined in Application Administrator.

• Appears on searches for this table
  Select this option to specify that the field will be available for selection on the Advanced Search page. This setting applies to primary and auxiliary tables. See Configuring Advanced Search for additional information.

  Note: When this option is selected, the field appears as a facet on the Work Center search results page for a single application.
• On lookup or query-at-runtime forms
  • Allow searching

    This option enables the value find and relational field value lookup for the field. (See Allow Searching under Style above for a description of the value find feature.) The relational field value lookup feature provides an advanced searching mechanism that lets users find values for Single Relational and Multi-Relational fields. If this option is enabled, an additional search icon is available for the field.

  • Show full list

    This option lets users select a value from a drop-down list on the Relational Field Value Lookup form and Query-at-Runtime form for reports.