About States

A state is a position in an application workflow where a primary item resides. A state provides accountability as items are transitioned through the workflow process. While an item is in a given state, it has a primary owner who is responsible for performing a specific task with the item before it can be transitioned to the next state. You can also set up an application workflow so that one or more users have secondary responsibility for items while they are in a particular state.

States can be active or inactive. In an active state, the owner of the state is to some degree engaged in a task. In an inactive state, activity on the item is suspended. The Using the Workflow Palette includes one active state and three preconfigured inactive states. All states can be renamed and reconfigured.

Note: There are four system-provided states included in every workflow that serve special purposes. For more information, see System-Provided States.

Related Topics

Adding a State