Adding URLs to Public and Knowledge Base Folders

You can add links to Web pages inside or outside of the SBM User Workspace to Knowledge Base and public folders. For example, you can specify a URL for a report created in an external reporting tool, such as Crystal Reports. When clicked, these links open the specified Web page in a new browser window.

To add a URL to a Knowledge Base or public folder:

  1. Navigate to the folder to which you want to add the URL. To add the URL at the root of the view, click the Select Top Folder icon: image
  2. In the content pane, click Add URL. The Add/Modify URL dialog box opens.
  3. Complete the fields on the Add/Modify URL dialog box as needed.
    Field Description
    Name Type a name that will appear as the link name. If you do not provide a name for a URL, the URL itself appears as a link.
    URL Type the URL path of the Web site in the box. The hypertext transfer protocol (http://) is automatically added to the URL if you do not provide it. If you add an URL for a file, you must use the file:// prefix. For example: file://server/sharedfolder/file.txt.
    Test URL Click this button to validate the URL. The Web page opens in the bottom pane of the dialog box.
    Show URL as Image

    (URLs added to items only)

    Select this check box to display the image specified by the URL instead of a hyperlink. You must enter a URL to a graphic file such as for the graphic to appear. If you enter and select to show the URL as an image, an image does not appear because there is not an image file specified in the URL.
    Tip: If the hyperlink appears broken in the form, try unchecking this check box.
    The file type that you can use for this feature depends on the file types your browser supports. Typically, this feature works for GIF and JPEG files, but can work in some browsers for PNG and BMP files as well.
    Note: This feature does not apply to URLs added to folders.

    (URLs added to items only)

    Select this check box to make the URL visible to all users who can view the item. Clear the check box to restrict the URL as specified by user privileges. The Unrestricted check box is disabled if you do not have privileges to set URLs as unrestricted for the selected project or auxiliary table.
    Note: This feature does not apply to URLs added to folders.
    On success, automatically close this window Select this check box to close the window when the URL is added.
  4. Click Add URL.

Related Topics

Working with Public and Knowledge Base Folders

Adding Items to Public and Knowledge Base Folders