Values for User, Multi-User, and Multi-Group Fields

SBM offers several options for adding values to user-type fields (User, Multi-User, and Multi-Group fields). Depending on the field type, roles, groups, and users can be used to populate value lists.

The following options are available for adding values to User, Multi-User, and Multi-Group fields:

The following sections explain the various value options for user-type fields:

Values Derived From User Accounts

You can assign individual users to User and Multi-User fields in Application Administrator, but this should only be done in cases where one or two individuals will be needed as values for the field. The best practice is to assign roles or groups to these fields. This eases maintenance over time, since the field values will be based on role assignments or group membership rather than by manually editing fields as users change in your system.

Values Derived From Groups

Groups are assigned to user-type fields in Application Administrator. Group values appear as [Members of: Group Name] in the Values list on the Attributes page.

When you add groups as selections, they become available for you to set as default values in Application Administrator, and for users to select as values, as follows:

Current User Value

Current User is available as a default value for User and Multi-User fields. This automatically sets the value for a field as the user performing an update or transition. For Multi-User fields, the user performing the update or transition can be one of the values.

The following considerations apply to the Current User default value:

Values Derived From Roles

Roles are assigned to user-type fields in SBM Composer. When you edit the field in Application Administrator, these values appear as [Acting As: Role Name] in the Values list on the Attributes page.

Note: You cannot disable role values for user-type fields in Application Administrator. You must remove the role association from the field in SBM Composer.

When you assign users or groups to roles, they become available for you to set as default values in Application Administrator, and for users to select as values, as follows: