Multi-Selection Fields

Multi-Selection fields allow users to select one or more values for the field.

Multi-Selection fields, selections, and selection ordering are defined in SBM Composer, but you can perform the following overrides and configuration tasks in Application Administrator:

Set or override the default values for these fields for projects and for transitions in projects.
Enable or disable selections for fields in projects. For details, refer to Enabling and Disabling Selection Field Values.
Override display options for Multi-Selection fields in projects and transitions in projects. For details, refer to Overriding Display Options for Selection Fields.

The Allow Override check box is automatically selected when you modify attributes and value and display options.

Attributes

You can override the following Multi-Selection field attributes for default fields in projects and transition fields. Attributes set for fields in the Default Fields list apply to all transitions; attributes set for fields for a transition apply only to that transition.

Required
Indicates that users are required to provide a value for this field. If a value was previously set for the field, the field label appears in green, italic text on forms.
Allow Mass Update
Indicates that the field is available when users mass update items in a project. Mass updates allow users to simultaneously transition, update, or delete multiple primary items and to simultaneously update or delete multiple auxiliary items.
Read Only
Indicates that users can view but not edit the field.

Display Options

You can override the following display options for default fields in projects and transitions fields:

Allow Searching
Indicates that the Value Find feature is enabled for the field on submit, transition, and update forms. This allows users to enter to search for values.
List Box
Enables users to select one or more values from a list.
Check Boxes
Enables users to select one or more values from check boxes populated with selections listed in the Selections area.
Height of List Box
Indicates the number of rows that display values for the field on forms. You can set the number of rows to be displayed as appropriate for the number of expected values for the field. This option is available for the List Box and Allow Searching options.

Value Options

Use the Values section to set default values for the field and change the status of selections as needed. For example, you may want to enable a set of hardware products for a Products field for one project, but disable them in a project used to store information about software products.

The following options are available on this pane:

Default Value
The field's default values, if applicable, are selected. You can change the default values as needed by selecting or clearing the box next to each value.
Value
The selection values defined in SBM Composer are listed.
Status
Indicates the value's status. You can change the status by selecting one or more values, and then clicking one of these options:
- Enabled
  Allows users to select the value for the field.
- Disabled
  Selections are not available as new values on forms or for report search filters. If a selection is disabled after it has been used as a value, it appears as "(Disabled)" when users transition or update items and a valid value must be selected before the form can be completed.
- Use Inherited
  Indicates the selection is inheriting its status from the workflow or parent project.
Show Deleted
Select this check box to show deleted selections in the list.

Transition Actions

The following options are available for fields when you are editing a transition and enable you to control field values for the transition. For example, you may want to clear an existing value for a required field when a transition is executed, forcing users to provide a new value. These options apply to all field types for transitions.

Leave Value Unchanged
Select to retain the field's current value when the transition is complete.
Clear Value
Select to clear the field's current value.
Set Value to Default Value
Select to use a default value for the field as the user executes the transition. You can then select a default value.