Tools → My Timesheet

My Timesheet

You can use the My Timesheet tab to report time against your assigned tasks, a work item, and other activities. This time reflects the number of hours spent working on a particular task or activity, and is independent from the status of the task or activity as a result. Your organization may require that you account for your time more granularly. In those cases, timesheet detail can be enabled on your timesheet to provide additional specificity for time spent on individual tasks and activities. If detailed time entry is enabled for the work item to which you are assigned, you can provide more granular time tracking information in the lower pane. If your organization has enabled a timesheet status approval policy, you will see the status approval icon in your timesheet.

When you report time against a task, you can mark the task complete, at which point you can still submit time against that task on the current timesheet. Tasks marked as resource complete will not appear in subsequent timesheets. Once reported, your manager can approve or reject the reported time. Your project manager can assign a task to you that is already marked as complete. This may prevent you from entering time against that task, even within the current timesheet period, and even if you have outstanding time to submit.

The right side of your timesheet displays a column for each day in the period. If you select to display Show/Hide column, Add, Remove, and Clear buttons beneath the timesheet grid. These buttons enable you to select check boxes in the corresponding to your assignments. Clicking in the check boxes in the Show/Hide column provides the same functionality.

Timesheet Options

The My Timesheet tab contains the following options:
  • PM Approval Project manager approval. A check indicates that the time has been approved. An indicates that the time has been rejected. This column is not displayed if approval is not required.
  • PM Status Approval Task status approval. A check indicates that the status has been approved. An indicates that the status has been rejected. This column is not displayed if approval is not required.
  • RM Approval Resource manager approval. A check indicates that the time has been approved. An indicates that the time has been rejected. This column is not displayed if approval is not required.
  • Ready to Post All required approvals are in and the time is ready to post.
  • Completed Click in this column to mark a task as completed.
  • Comments If this icon appears in the column, comments have been entered for that work item.
  • New Comment If this icon appears in the column, comments have been entered for that work item.
  • New Comment in If this icon appears in the column, new comments have been entered for a work item lower in that branch of the tree view.
  • Comments in Descendant If this icon appears in the column, comments have been entered for a work item lower in that branch of the tree view.

Add time to your timesheet

Enter time for assignments. When you are reporting time against a task, you can mark the task complete, at which point you can still submit time against that task on the current timesheet; tasks marked as resource complete do not appear for users in subsequent timesheet periods. If your organization has enabled a timesheet status approval policy, you will see the status approval icon on your timesheet. This allows your project manager to track the time spent on a task separately from the actual completion status. A project manager also has the ability to mark a task that is assigned to you as complete. This may restrict you from entering time against that task, even within the current timesheet period and even if you have outstanding time to submit.

To add time to your timesheet
  1. Open the Projects, Tools, or Resources modules.
  2. Select the Timesheets tab (if in the Projects or Resources modules) or My Timesheet views (if in the Tools module).
  3. In the Assignment column, select a task or activity.
  4. Click the cell for the date you want to submit time against.
  5. Enter the number of hours.
  6. Click Submit.

Editing your timesheet

If a timesheet has been submitted with errors, it can be corrected as long as the timesheet period is still open, even if the timesheet has already been approved and posted. Just go back into the timesheet and make the correction. If the timesheet period is closed, a timesheet administrator must reopen the timesheet before you can make corrections.

To edit your submitted or approved timesheet
  1. Open the Projects module.
  2. Select a work item.
  3. Select the Timesheets tab.
  4. Use the Period Ending control to find the period when the timesheet was submitted.
  5. When you find the timesheet, select it.
  6. In the Timesheet dialog box, make your changes.
  7. Click Save.

Marking a task as complete

You can mark tasks in a timesheet as complete.

To mark a task in a timesheet as complete
  1. Open the Tools module.
  2. Select the My Timesheet tab.
  3. Select a task.
  4. Select the check box for that task in the Completed column.
  5. Click Submit.

Printing your timesheet

You can print your timesheet to a PDF file and save it for future reference or you can print your timesheet to a printer.

To print your timesheet
  1. Open the Tools module.
  2. Select the My Timesheet tab.
  3. From Period Ending, select the timesheet period to display.
  4. Click Print.

Submitting your timesheet

After you have entered time for all of the dates in your timesheet, you can submit it. To submit your timesheet, click Submit.

To submit your timesheet
  1. Open the Tools module.
  2. Select the My Timesheet tab.
  3. Click the row in the timesheet that you want to update.
  4. In the Timesheet dialog box, enter the time and click Submit.

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