Use the Datasheet Shared Access dialog box to share a private datasheet with a specific user and/or security group. When a datasheet is private, it is not viewable by anyone except the owner of the datasheet. You can create exceptions and allow some users in your organization to view a private datasheet. On the General tab of the Datasheet Properties dialog box, click Share to open the Datasheet Shared Access dialog box. You can filter the users that are available in the Datasheet Shared Access dialog box by selecting or de-selecting the Users, Groups, and Unselected check boxes under Show. Click Add to share the datasheet. Click Clear to stop sharing the datasheet. Only selected users and/or groups will be able to view the datasheet.
To share a datasheet
- Open the Reports module.
- Select a datasheet.
- Right-click and select Datasheet Properties.
- On the General tab, enable the Private check box and click Share.
- Select the users and/or security groups to whom you want to grant access.
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Click Save
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