Workflow Audit Log

When an item type transition is audited, an audit log is created for an item when the transition is finished. The number of audited item type transitions an item finishes determines the number of audit logs created for the item. When an audit log is created for an item, the button is displayed in the Log column on the History tab in the Workflow tab next to the finished audited transition.

The Workflow Audit Log dialog box displays the values entered for the selected item's attributes and timephased attributes, and the item's milestone dates and statuses at the time the transition started.

Your administrator can archive and retrieve archived audit logs. When an audit log is archived, it is no longer available for viewing from the History tab in the Workflow tab. If you need to view an archived audit log, contact your administrator to retrieve the audit log. After an archived audit log is retrieved, you can access the audit log from the History tab.

Attributes This section lists all of the attributes, except timephased attributes, assigned to the selected item's item type. The attribute values entered for the items are displayed in the column to the right of the attribute name.
Milestones This section lists all of the selected item's milestones and the milestone dates and statuses.
Timephased Attributes This section lists all of the timephased attributes assigned to the selected item's item type. The timephased attribute values entered for the item are displayed in the columns to the right of the timephased attribute name. Your administrator determines which time periods are displayed in the Timephased Attributes section. Values can be displayed in Calendar Month, Calendar Quarter, or Calendar Year, or by Fiscal Month, Fiscal Quarter, or Fiscal Year.

Exporting an audit log

You can export a workflow transition audit to Microsoft Excel. Click the Export button to create a CSV file. You can use a CSV file to open an audit log in other applications, such as Microsoft Excel.

To export a workflow audit log

Open the Projects module.
Select an item.
Select the Workflow tab.
Select the History tab.
Select the ellipses button to open the Workflow Audit Log dialog box.
Click Export Datasheet to export the workflow audit log.

Ordering attributes, milestones, and timephased attributes

You can order the list of attributes, milestones, and timephased attributes alphabetically from A-Z or from Z-A. You can also hide the list of attributes or, if they are already hidden, you can show them.

To order attributes, milestones, and timephased attributes

Open the Projects module.
Select an item.
Select the Workflow tab.
Select the History tab.
Click the ellipses button to view the Workflow Audit Log dialog box.
In the workflow audit log, click column headers to sort them in ascending or descending order. You can also hide the list of attributes or, if they are already hidden, you can show them.

Printing an audit log

Click Print to print the information in a workflow audit log.

To print a workflow audit log

Open the Projects module.
Select an item.
Select the Workflow tab.
Select the History tab.
In the Log column, click the ellipses button in the same row as the transition for which you want to display the audit log.
From the audit log, click the Print button.
Click Print.

Viewing an audit log

To view an audit log for a transition history, open the Workflow Audit Log dialog box. On the History tab, in the transition workflow history, click the ellipses button.

To view a workflow audit lo

Open the Projects module.
Select an item.
Select the Workflow tab.
Select the History tab.
Click the ellipses button in the Log column to open the Workflow Audit Log dialog box and view the audit log. An audit log created for an audited transition is not available for the transition until the transition has been finished.